Benefits of Virtual Offices: Emerging Trend in Remote Work
For the professionals and business owners who are working from home but wish to give their business a professional image and address, virtual office space has become highly popular. Basically, the virtual office is a service provided by the coworking industry wherein the members can have all the benefits of a regular office (landline number, communication address, admin services and access to meeting rooms) without actually having to be in a physical space for their business operations. This has become highly popular amongst freelancers and entrepreneurs who usually work remotely but want a professional presence of their business without the expense of a commercial property.
A virtual office can deliver many perks for your business that can add credibility and make it easier to attract clients. From providing you with a professional image to enabling you to work from anywhere while having a fixed communication address, this workspace solution does it all. The employees can coordinate using internet applications like video conferencing and teleconferencing via the internet and a smartphone or laptop. Whether it is a new venture or an established one, the benefits of virtual office are open to all.
Key Benefits of Virtual Office Address
Virtual offices come with a bunch of advantages for those who wish to sign up for this arrangement. Let us discuss them one by one:
- Credibility and Professional Image for Business
The utmost catch about the virtual office is that it adds to the professionalism and credibility of the business. You can’t give your residential address in all the official documents and for mailing purpose, for it seems very casual and shows your business as just another home-based venture. A physical business address of a prestigious location and a fixed landline number ensures that your company is trustworthy, reliable and real.
A business address in a prime location is a good way to strengthen your impression on clients and end-customers. Having a workplace in a top location highlights your business and further ensures the chances of getting better clients and projects. Having company headquarters in big cities of the country help your venture appear larger and reputed than ever.
- Spend Wise, Save Big
Regardless of the size and nature of the business, cost saving is always looked forward to and when you are choosing virtual office service, you are saving money in different ways. There is an exceptional cost saving when you have a reputable office within a decent membership fee. Every bit is value for money when your office is in a brilliant location surrounded by various businesses without having to invest a fortune.
The benefits of virtual office are huge in terms of saving money on physical premises especially if you are not sure if you would be in the same location or even business for long. Also, savings on the infrastructure, regular maintenance, technology and administration of commercial space is there as it is handled by the space provider. With all those expenses lifted from your shoulders, you can take advantage of the improved margins and reinvest the money wherever you want.
- Flexible Expansion Opportunities
Having a virtual office allows you to expand your business even across cities. Team expansion is never a hassle as you do not have to geographically move to a larger space to get accommodated. This is very reasonably priced approach and a far better alternative to the traditional expansion model that requires a lot of shifting, higher rents and relocation stress.
With a virtual office, you can test waters in new markets simply by registering for a virtual address there. This implies lower investment, lower risk and better reach without moving to another city. As space is not a limitation, you can expand to as many locations and as big a team size and be the smarter one in the block.
- Supportive in Remote Working
The working model has been changing over the years and remote working is the new normal. Also, the COVID-19 pandemic situation has contributed a lot to the increase in percentage of remote workers. Due to the increasing popularity of this concept, there has been a demand for virtual offices. One of the benefits of virtual office is that you just need a laptop and internet connection to work from wherever you want.
The virtual office plans offer you the freedom to use the membership from various location (of the same service provider) and work without having to pay heavy rents for those workspaces. This is mainly useful when you particularly need a meeting room for team discussions and client meetings while everything else can be carried out remotely.
Virtual offices pose as a very flexible option for employees who can work from the office but are more comfortable working from home. Various job profiles can enjoy this ideal solution and not just they would benefit from the service, but the employers can also effectively cut down major costs on transportation charges. The employees, in turn, have job satisfaction and increased morale.
- Work Efficiency
Since everyone would be working mainly from home, there would be no daily traveling to the office that would save a couple of everyday hours. When you are not commuting, you are saving a lot of time and energy that you can better use at work and hence, higher work efficiency.
- Work Satisfaction and Improved Productivity
Because virtual office gives people the freedom to save time from the daily commute, work from home, save money and enjoy flexibility, they can better balance their work and life. When people are able to balance both work and play, they are more satisfied and less stressed, and a happy employee lasts longer with the company. There is always higher employee retention in a relaxed environment. Happy employees, job satisfaction and stress-free work environment increases productivity.
- Access to a Larger Talent Pool
Virtual offices are a very practical and economical way to expand in a new location and have access to the localized talent. Already having an office in a particular location means you can start hiring as it is convenient to find talent in that location. Presence of a virtual office for your company will give the prospective candidates a defined workplace to come for interviews or discussions ensuring your legitimacy. One shall not be restricted to the talent of the local area and one of the benefits of virtual office is that you have boundaries to explore and get the best on board.
- Increased Flexibility of Work
Working from home means no fixed time to punch in the biometric machine and have specific login hours. You can start and wrap at your convenience. A virtual office gives employees the flexibility at work that a regular job can never provide. People can either work from home, or even travel to get inspired and do their job. This is great for startups and small ventures.
- Business Support Services
Business support must never be overlooked as it has various advantages. The virtual office includes features like call answering and forwarding, mail handling and forwarding, dedicated receptionist, meeting rooms and general administration tasks. You can book a meeting room in advance for the said number of hours and can use the address to get your business and GST registration done. In case you wish to use the physical space for some days, there will always be a furnished office space at your service.
- No Long-Term Commitments
While you enjoy the perks of the virtual office, you can also be relaxed about the fact that you do not have to get in long contracts unlike traditional office spaces. The minimum contract period incorporated in virtual office plans can be minimum 6 months to 12 months, and it varies for different service providers. The auto-renew feature can also be availed upon your notification and willingness to continue with the virtual membership. Some virtual space plans also enable you to book even on a monthly basis, thereby reducing financial risks.
Finding the Right Virtual Office Provider for Your Business
As we discussed above how the virtual office service can be a beneficial decision for your new business, finding the right Virtual Office Space becomes vital especially when you wish to keep working remotely. If you are looking to reap the benefits of virtual office, Let’s Connect can help you with amazing plans and quick sign-ups.
Get in touch with us today and learn more about the other types of office space we offer:
- Coworking spaces
- Serviced office spaces
- Managed offices