Before we start with how it is helpful, let us first understand the concept of a Virtual Office. Amongst the other services of a coworking space is the Virtual Office that offers businesses a combination of services without bearing heavy costs. It is a business solution that provides all the essential arrangements to a business without having to own a space.
Get a credible business address without paying for heavy rents so you can work remotely yet professionally. Mail handling/forwarding, company registration, GST registration and premium business address are included in the virtual office service. It’s a perfect solution for startups who wish to operate from home but need a proper address for documentation.
Why Take Virtual Office Service?
Virtual offices have low overhead costs
Money is the first step of decision making. Getting a premium office address doesn’t mean you have to empty your pocket. You can have the address of prime locations at a budgeted cost and use the locational address and pay only for that. Schedule meetings in the coworking space too as required in the same plan. Also, all that you save from a virtual office stays with you as a profit margin which can also be used to invest better in human resources.
Saving funds on technology
When your employees work from their preferred location, they would also have their own gadgets and the kind of technology they are comfortable to work with hiring or all the equipment is never economical but with virtual office service, you save the lot and hassle of renting/purchasing.
Virtual office employees often enjoy working from home
Along with many other things, this pandemic situation has made people used to working from home. Several people would love to keep carrying their work from home as it is more convenient, comfortable and saves time. With the virtual office service, the employees often get to work from the place of their choice and hence, lesser vacation days/leaves.
More motivated employees
A company that lets its staff to work from the place of their choice frees them from putting their hours, the hassle of every day travel and biometric machine have more willing people at work. They know their company trusts them and this, in turn, adds to their confidence in their workplace. They can do the group discussion online and can do so much even in the comfort of their homes.
A Happier staff
Businesses opting for virtual office service have happier employees as they don’t have to commute to the office every day. They can work from home, mountains or anywhere they wish. When people are not bound by work timings and daily travel, they are happier and hence, more efficient. They love their job, stay longer and work harder. They are spared from the constant monitoring, micromanagement and the regular office drama at work as well.
Access to global talent
When you work remotely, you can hire the best resources from across the globe without them having to relocate. Interview the candidates over a voice or video call, hire freelancers or full-time professionals who match for the job requirement.
Business registration
You can get your business and GST registration done with the virtual office service as the space provider with help you with the necessary documentation and you can submit the data for all the professional, government and business matters.
Virtual offices are more environmentally sensitive
If we see the larger picture, it is great for the environment as more offices can use the same address rather than building more spaces for several businesses sprouting every day. In this way, everyone will have a professional location without having to be there and hence less construction and no unnecessary wastage of resources and hence, lesser harm to the environment.
What All Does A Virtual Office Solution Offers
This service of the coworking industry has enabled businesses to enjoy many benefits nobody ever thought of.
Postal address for the business
Having a particular work address is essential for the company. It is better to give the same address to your clients for meetings, for documentation, registration and website than mentioning your residential location inviting people in coffee shops. This builds the business’s credibility and a prime address impresses those dealing with you be it your potential partners or employees.
A receptionist
The importance of having a dedicated person to take messages for you, reply to your calls, receive your mails or dispatch things from your end can’t be overlooked. When somebody answers calls for you, schedule your meetings, attends your visitors and interacts with your important people, it adds to the level of professionalism of your venture.
Meeting rooms
Having access to an equipped and professional meeting room with all the furniture and technical fittings intact is amazing because you know where to call someone for a discussion rather than looking for cafes or restaurants. Having people over doesn’t sound very impressive. After all. You just have to make a call to the space provider, book the meeting room and occupy for the said time.
An office landline number
A landline number is still a mark of being “real” putting mobile phones in the website or business information doesn’t do the thing as a phone number does. A phone number is a sign that you have a proper workspace from where you operate and assures people of your operations existence. Doesn’t a real landline number make you look “pro” at work?
If you are often into scaling, organising events, having meetings, answering queries or working remotely, the Virtual Office service is the one for you!